Office Manager, HKD30-35k


Salary : $360000 - $420000
Location : Central and Western District
Post Date :

Description :

The Company

Our client is an alternative investment asset management, based in Asia, and they are looking for an Office Manager / Executive Assistant to look after the office, as well as conduct book keeping, expenses and financial statements (25% of the time). The role has very good working hours and candidates must be okay with small office.

The Role

  • Undertaking a range of functions to make sure the administration activities within the company operate smoothly.
  • Conducting the clerical functions of human resources, accounting and compliance. Maintaining office property, facilities and records.
  • Performing the above functions at various levels allied with the requirements and the policies of the company.
  • Providing day-to-day on-going administrative support
  • Providing secretarial / executive services for committees and management
  • Developing an effective record keeping system
  • Coordinating service providers / vendors and communicating with landlord and subtenant; and
  • Building and maintaining internal/external networking relationships to further develop efficiency corporate communications
  • Coordinating meeting room usages, including facilities, reservations and reception functions
  • Provide and maintain business premises and other facilities
  • Answer telephone enquiries, convey messages to relevant parties, attend to visitors and assist other staff in the company with their enquiries
  • Keeping expenses and payments record for monthly reporting and accounting general ledgers
  • Handling accounting duties to fulfill FRR, LC and Audit requirements
  • Organize internal meeting and prepare Minutes
  • Performing book keeping entries, reconcile with management accounts, preparing the payments
  • Maintaining staff attendance records, leave records and report to Head of HR
  • Administering pay rolls records
  • Maintaining budgetary and inventory controls and make recommendations to management
  • MPF administration and performance management activities
  • Process employee monthly expense claims
  • Organize travel arrangements
  • Apply various type of travelling visas for the executive and relevant parties
  • Accommodation arrangements for the expatriate staff
  • Reviewing insurance policy, including medical insurance, office insurance & employee's compensation insurance, apartment insurance

QUALIFICATIONS

  • Excellent written and oral communication skills
  • High level of integrity and ethics
  • Basic knowledge of SFO
  • Ability to communicate effectively
  • Excellent organization skills
  • Good personal computer skills and proficient in using software commonly employed in an office environment;
  • Ability to work for a group of people, long hours of work may be required
  • Bachelor degree is an advantage
  • Preferably working experience in legal, banking and/or finance industry
  • 5 - 10 years working experience in executive secretarial / office managers' position
  • Supervisor experience

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Hong Kong

21st Floor, Nexxus Building
41 Connaught Road
Hong Kong
Phone : +852 3653 7300

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